GDPR Compliance Assessment
Answer the following questions honestly to assess your GDPR compliance level. This tool covers key areas including consent management, user rights, data security, and transparency requirements.
Consent Management
Do you collect explicit consent before adding email addresses to your mailing list?
GDPR requires explicit, informed consent for email marketing communications.
Do you document when, where, and how consent was obtained?
You must be able to prove consent was given and maintain records of consent.
Do you use double opt-in confirmation for new subscribers?
Double opt-in provides stronger proof of consent and reduces complaints.
Transparency
Do you have a clear, accessible privacy policy that explains data processing?
Privacy policies must be clear, concise, and easily accessible to users.
Do you clearly explain why you collect email addresses and how they will be used?
Users must understand the purpose of data collection before giving consent.
Do you disclose if email data is shared with third parties?
Any sharing of personal data with third parties must be clearly disclosed.
User Rights
Do you provide an easy, one-click unsubscribe option in every email?
Users must be able to easily withdraw consent at any time.
Do you process unsubscribe requests immediately (within 24 hours)?
Unsubscribe requests must be processed without delay.
Do you have a process for users to access their personal data?
Users have the right to access their personal data you hold.
Do you have a process for users to request deletion of their data?
Users have the right to erasure (right to be forgotten).
Can users export their data in a machine-readable format?
Users have the right to data portability under GDPR.
Data Security
Do you implement appropriate technical and organizational security measures?
Personal data must be processed securely with appropriate safeguards.
Is personal data encrypted both in transit and at rest?
Encryption is a key security measure for protecting personal data.
Do you have procedures for detecting and reporting data breaches?
Data breaches must be reported within 72 hours to authorities.
Data Processing
Do you only collect and process data that is necessary for your stated purpose?
Data minimization is a key principle - only collect what you need.
Do you have a clear data retention policy and delete data when no longer needed?
Personal data should not be kept longer than necessary.
Legal Basis
Have you identified and documented the lawful basis for processing personal data?
Every processing activity must have a valid lawful basis under GDPR.
Special Categories
Do you have special protections for processing children's data (under 16)?
Children's data requires special protection and parental consent.
Governance
Have you appointed a Data Protection Officer (DPO) if required?
Some organizations must appoint a DPO under GDPR.
Do you provide GDPR training to staff who handle personal data?
Staff must understand GDPR requirements and data protection principles.
Please answer all 20 questions to proceed (0/20 completed)
Why GDPR Compliance Matters
- Avoid hefty fines up to €20 million or 4% of annual global turnover
- Build trust with customers through transparent data practices
- Improve data security and reduce risk of data breaches
- Gain competitive advantage through privacy-focused marketing
- Ensure legal compliance across all EU member states
- Enhance brand reputation and customer loyalty
GDPR Key Principles
Lawfulness & Consent
Process data legally with valid consent
Transparency
Be open about data collection and use
Security
Implement appropriate security measures
Data Minimization
Collect only necessary data
Accuracy
Keep personal data accurate and up-to-date
Accountability
Demonstrate compliance with regulations
Want to Ensure GDPR Compliance in Your Emails?
Understand the key principles of GDPR and how they affect your email campaigns. Visit our resource to explore actionable tips for staying compliant and protecting your audience's privacy.